Skip to content

Configure an Entity form campaign

You can create Entity form campaigns in order to annotate entities directly on documents, or to correct existing entities that were imported from the project's provider.

For contributors, this campaign mode displays an image and next to it a form to fill out with data from the image.

Configuration parameters - Fields

After having filled out the generic configuration parameters, including the optional Context ancestor type parameter, you need to specify the entities to be annotated.

Configured fields table

Each specified entity corresponds to a dedicated field in the annotation form, on the contributor's side.

You can add, edit or remove such fields from your campaign's configuration by using respectively the Add a field button, the blue pencil button and the red trash button.

Entities specification

Required parameters

For each entity, you need to define:

  • the Type of the entity: for example first name, last name, occupation, etc.
  • an Instruction text that will be displayed to the contributor, as the field label.

Type, instruction and help text for the contributor

The combination of Entity type and Instruction must be unique for each field in the form, allowing each entity to be clearly identified. However, the Entity type will not be displayed to the contributors when they annotate, they will only see the Instruction text.

If your campaign's parent project is linked to an object from an external provider, and entity types were imported from that provider, then these entity types will appear as hints when you fill the Entity type field. You can use these existing types and/or input new ones.

Correction of imported entities

If the purpose of your campaign is to correct existing imported entities (see the dedicated section in the import documentation) then you need to use the imported entity types. Only the imported entities for which the corresponding type has been added in the campaign configuration will be available to be corrected by the contributors: the relevant fields in the annotation form will be pre-filled with their values.

Optional parameters

For each entity, you can also set:

  • optional Further instructions that will be displayed upon hovering over a "help" icon, to give additional indications to the contributor: see the screenshot above,
  • an optional Group to organize fields: see details below,
  • an optional Confidence threshold for imported entities: see details below,
  • an optional Regular expression pattern to validate contributor inputs: see details below,
  • an optional set of Predefined annotations to restrain the contributor's input: if predefined choices are set, then the contributor cannot enter text freely into the corresponding field, and can only select one of the configured options.

Predefined values for a field


You can drag the entity rows from the Form fields table up and down to re-order them, using the icon on their left. The order in which they are arranged in the campaign configuration form is the order in which the fields will be displayed to the contributors in the annotation form.

Confidence threshold to highlight imported entities needing validation

The Confidence threshold parameter is only relevant if your campaign is designed to correct existing imported entities. If these entities are associated to a confidence score (this may be the case if they were produced by a machine learning tool), by setting a Confidence threshold you can highlight the entities whose confidence score is inferior to this threshold in red, signalling to the contributors that they probably need to be corrected.

For example, if you set the Confidence threshold at 0.6 for an entity field, all imported entities for that field with a confidence score below 0.6 will be highlighted in red.

Highlighted fields in entity form

Regular expression to use to validate the input

If you want to restrict what your contributors can input in a given field, you can use a Regular expression. When a contributor tries to submit their annotation with an invalid value, they will be prevented from doing so, and an error message will appear. You may want to use the Further instructions field to explain the expected format of the contributor input.

Regex error message

For example, if you want contributors to input dates in the DD/MM/YYYY format, you can use the following regular expression: [0-9]{2}\/[0-9]{2}\/[0-9]{4}. This however does not prevent contributors from entering something that is shaped like a date, but is in fact incorrect. For example, 41/15/2598 would match this regular expression and be accepted. You can use a more complex regular expression to limit contributor input further: [0-3][0-9]\/[0-1][0-9]\/1[8-9][0-9]{2} would limit the contributors to year values ranging between 1800 and 1999, but would still validate aberrant value like 35/15/1989. The following regular expression


ensures that only valid dates in the DD/MM/YYYY format can be accepted by the field.

Here are a few examples of simple regular expressions that can be useful for Entity form annotation campaigns:

  • ^[A-Z][a-z]+$: only accept a single capitalized word.
  • ^[A-Z][a-z]+(-[A-Z][a-z]+)?$: only accept a single capitalized word, or a single hyphenated and capitalized word (e.g. Ferdinand, or Franz-Ferdinand).
  • ^[0-9]+$: only accept a sequence of numbers. You can use ^[0-9]{i}$ to accept only a sequence of i numbers.

You can use an online validator to write and test your regular expressions.

Configuration parameters - Field groups

As for simple form fields, groups can be added, edited and deleted.

Configured fields table with a group

Manage groups

To add a group, you can click on the Add a field group button displayed just below the Form fields table.

You will be redirected to a new page where you will have to input a Legend for your new group.

Group specification

To edit or remove a group, you can respectively click on the outlined blue pencil button and the outlined red trash button. You can rest assured because removing a group will not delete the fields that it contains; they will simply be moved to the root of the form.


As for entity rows, group rows displayed in the Form fields table can be dragged up and down to re-order them, using the icon on their left. Entities which are part of a group can only be sorted inside their group.

Organize fields

When adding or editing an entity in your configuration, you can specify the Group it will be part of.

If the Group value is left unset, the field will be appended to the root of the form, outside any existing group.

On the other hand, if the Group value is set to an existing group, like Subject, the field will be removed from its original location, to be added as the last field in the Subject group.

While editing an entity, if the Group value remains unchanged at submission, the field will not move from its original location or shift position.

Resulting display

Entities appended to a group will be displayed in a delimited section on various pages for contributors, moderators and managers, below is an example of the moderation view:

Group display on a moderation task

Example annotation task

With the above campaign configuration, an annotation task on a table row would look like the image below. The form fields are in the same order as in the campaign configuration, and instead of a free input field there is a select, with predefined annotations, for the last name entity.

Example entity form annotation task

Once your campaign is configured, you can create tasks to start gathering annotations on your documents.